What is manual coordination costing you?
A group processing 3,500 referrals a month at 30 minutes each spends about 1,750 coordinator hours — $588,000 a year — moving faxes, charts, and phone calls. At the 80% automation rate Linear Health customers hit in production, that is 16,800 hours and roughly $470,400 of payroll reclaimed every year. Run your own numbers below — the calculator is free and nothing you enter leaves your browser.
Run your numbers.
Hours per month = (outbound + inbound referrals) × minutes per referral ÷ 60. Annual coordination cost = hours per month × hourly cost × 12. Reclaimed capacity = 80% of that time and payroll.
- 01Monthly referral volumeOutbound orders + inbound faxes, from the sliders aboveYour input
- 02Minutes per referral todayCoordinator touch time before automationYour input
- 03Coordinator fully-loaded hourly costYour input
- 04Automation rateFixed baseline from current Linear customers in production80%
Estimates coordinator time savings only. Does not include quality bonuses, recovered referral revenue, or revenue from billing corrections.
Two models. No hidden inputs.
Every number the calculator shows comes from your own sliders plus two published constants: the 80% automation baseline and 18.9 minutes of coordinator work per open care gap. Nothing is weighted, projected, or annualized beyond simple multiplication.
Hours / month = (outbound + inbound referrals) × minutes per referral ÷ 60. Annual cost = hours × hourly cost × 12. Reclaimed = 80% of both.
Coordinators typically spend 25–30 minutes per referral on intake, chart creation, patient outreach, and scheduling. The 80% automation rate is the baseline Linear Health customers reach in production — the calculator does not let you inflate it.
Worked example: 3,500 referrals a month at 30 minutes and $28/hour is 1,750 hours a month and $588,000 a year. Automating 80% of it reclaims 16,800 hours — about $470,400 of payroll — every year.
Hours / month = open care gaps × 18.9 minutes ÷ 60. Monthly savings = hours × hourly rate. Annual = monthly × 12.
The 18.9-minute constant is the production figure from the original Linear Health care-gap tool: the average coordinator time to work one open gap — outreach, documentation, and follow-up.
Worked example: 1,400 open gaps a month at $22/hour is 441 coordinator hours and $9,702 a month — $116,424 a year in coordinator time.
Both models estimate coordinator time savings only. They do not include quality bonuses, recovered referral revenue, or revenue from billing corrections — so the number you see is the floor, not the ceiling.
How the numbers hold up.
Multiply your monthly referral volume by the minutes each referral takes to coordinate, divide by 60 to get coordinator hours, then multiply by your fully-loaded hourly cost. That is what manual coordination costs you today. Linear Health customers automate roughly 80% of that work in production, so the reclaimed capacity is 80% of those hours and that payroll.
It is the fixed baseline the calculator uses, taken from what Linear Health customers reach in production today. The calculator deliberately does not let you inflate it: the number is an honest default, not a best case.
Coordinators typically spend 25–30 minutes per referral on intake, chart creation, patient outreach, and scheduling. The calculator defaults to 30 minutes per referral; drag the slider to match your own workflow.
Coordinator time only. Each open care gap takes about 18.9 minutes of manual outreach and documentation work, so the calculator multiplies your monthly open gaps by 18.9 minutes and your hourly rate to estimate monthly and annual savings. It does not include quality bonuses or revenue from billing corrections.
No. The calculator runs entirely in your browser. Nothing you enter is stored or transmitted; the results update locally as you drag the sliders.
It is a directional estimate built from your own inputs and two published constants: the 80% automation baseline and 18.9 minutes per care gap. For a number your CFO can underwrite, book a demo and we will run the analysis against your actual volumes and payer mix.
Get a number your CFO can underwrite.
Bring your actual referral and care-gap volumes. We will run the same math against your workflows, live, and leave you with an analysis you can take to finance.